Ophion Risk LTD () (“we,” “our,” “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website, www.ophionrisk.co.uk (the “website”), and engage with our services. We comply with the Data Protection Act 2018 (DPA 2018), General Data Protection Regulation (GDPR) and any other applicable UK data protection laws.

1. Information We Collect

1.1 We may collect and process the following types of personal data about you – 

• Personal Identification Information: Name, email address, phone number, job title, and company name.
• Technical Data: IP address, browser type, operating system, device type, and information about your visit, such as page views, time spent on pages, and click-through data.
• Communication Data: Any correspondence you send us, including emails, forms submitted through our website, and other communications.
• Usage Data: Information about how you use our website and services, including preferences, feedback, and survey responses.

2. How We Use Your Data

2.1 We use your personal data for the following purposes – 

• To Provide Services: To communicate with you about our consultancy services, deliver our services, and respond to your inquiries.
• To Improve Our Website: To analyse trends, track user interactions, and enhance the functionality and user experience of our website.
• To Comply with Legal Obligations: To fulfil our obligations under applicable laws, regulations, and professional standards.
• To Market Our Services: To send you information about our services, updates, and promotional offers, subject to your consent where required.

3. Legal Basis for Processing Your Data

3.1 We process your personal data based on the following legal grounds – 

• Consent: Where you have provided explicit consent for us to process your data for specific purposes, such as marketing communications.
• Contractual Necessity: To fulfil a contract with you or to take steps at your request before entering into a contract.
• Legal Obligation: To comply with our legal obligations, including those related to anti-money laundering (AML) and financial crime prevention.
• Legitimate Interests: To pursue our legitimate business interests, such as improving our services, understanding client needs, and ensuring the security of our website.

4. Sharing Your Data

4.1 We do not sell, rent, or trade your personal data with third parties. We may share your data with – 

• Service Providers: Trusted third-party service providers who assist us in operating our website, conducting our business, and delivering services to you. These providers are contractually obligated to protect your data and use it only for the purposes we specify.
• Legal Authorities: Regulatory bodies, law enforcement agencies, or other authorities when required by law or in response to valid requests to comply with legal obligations.

5. Data Security

5.1 We take data security seriously and implement appropriate technical and organisational measures to protect your personal data from unauthorized access, loss, alteration, or destruction. These measures include – 

• Encryption: Data transmitted over the internet is protected using encryption technologies such as SSL/TLS.
• Access Controls: Access to personal data is restricted to authorised personnel only, and we regularly review our access policies and procedures.
• Data Minimisation: We only collect and process the data necessary for the purposes described in this Privacy Policy.

6. Data Retention

6.1 We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. We regularly review our data retention practices to ensure they comply with data protection regulations.

7. Your Rights

7.1 Under the Data Protection Act 2018 (DPA 2018), you have the following rights regarding your personal data – 

• Access: You have the right to request access to the personal data we hold about you and obtain a copy.
• Rectification: You have the right to request the correction of any inaccurate or incomplete personal data.
• Erasure: You have the right to request the deletion of your personal data in certain circumstances.
• Restriction: You have the right to request the restriction of processing your personal data in certain situations.
• Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and transmit it to another controller.
• Objection: You have the right to object to the processing of your personal data based on legitimate interests, direct marketing, or automated decision-making.

8. Withdraw Consent 

8.1 Where we rely on your consent to process your data, you have the right to withdraw your consent at any time.

8.2 To exercise any of these rights, please contact us here. 

9. Cookies

9.1 Our website uses cookies and similar tracking technologies to enhance your experience and analyse usage patterns. For detailed information about the cookies, we use and how you can manage your cookie preferences, please see our Cookie Policy.

9. Third-Party Links

9.1 Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to read the privacy policies of any third-party websites you visit.

10. Amendments to this Privacy Policy

10.1 We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or technology. We will publish any updates on this page, and the revised policy will take effect upon publication.

10.2 We encourage you to review this Privacy Policy periodically to stay informed about how we protect your personal data.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data protection practices, please contact us here.

TERMS & CONDITIONS

Ophion OSINT Intelligence Products and Research Deliverables

Any reasonable instruction will be considered, but please note, all Ophion OSINT Investigations are performed without prejudice, bias, and in strict compliance with the applicable and relevant regulatory legislation – Therefore, queries or instructions require a ‘lawful basis’ under Data Protection Act 2018 (DPA 2018) (i.e., a ‘legitimate interest’; you have the right to investigate a person where the purpose is explicit and legitimate).

You can find out more about the Information Commissioners’ Office’s (ICO) lawful basis determination here.

Ophion Risk Exclusive WEB3 Launch Offer – Terms and Conditions

By applying for and accepting Ophion Risk’s exclusive offer for bespoke, discounted compliance solutions, applicants agree to the following terms and conditions.

1. Eligibility Criteria

• Web3, Crypto, and Virtual Asset Focus – This offer is limited to businesses operating within the Web3, cryptocurrency, metaverse, or virtual asset sectors (including gaming).
• Start-Up Status – The applicant must be a registered business operating for no more than five (5) years at the time of application.
• Unregulated Business – The business must be operating in an unregulated environment, meaning it is not subject to any formal regulatory oversight for the activities or products it offers.
• Employee Limit – The business must have no more than fifty (50) employees (including part-time and full-time staff) at the time of applying.

2. Agreement to Follow LinkedIn Page

        2.1 The applicant agrees to follow Ophion Risk’s LinkedIn Business Page within seven (7) days of being selected for this offer. This is a requirement for participating in the offer and will be used for future communications.

3. Logo Usage and Branding

        3.1 By accepting this offer, the applicant grants Ophion Risk permission to use the business’s name and logo on the Ophion Risk website (https://ophionrisk.co.uk) and related promotional materials.

       3.2 Ophion Risk will use the applicant’s logo solely for marketing purposes, such as showcasing the applicant as a partner or client.

4. Testimonial Requirement

        4.1 Upon completion of the services provided, the applicant agrees to provide a short, written testimonial summarising their experience of working with Ophion Risk.

       4.2 This testimonial may be used on the Ophion Risk website and in other marketing materials.

5. Project Scope and Deadline

        5.1 The scope of work and any deliverables will be mutually agreed upon in writing between the applicant and Ophion Risk prior to commencing the project, and is subject to contract.

        5.2 The timeline and deadlines for completing the work will be determined by Ophion Risk, in consultation with the applicant, depending on the specific needs of the project and any regulatory requirements.

        5.3 Both parties agree to make reasonable efforts to adhere to agreed timelines.

6. Discounted Rate

        6.1 The offer includes a significantly discounted rate on Ophion Risk’s compliance services. The extent of the discount and total cost of services will be agreed upon before the commencement of the project and will be confirmed in a formal contract.

       6.2 This discount is valid only for the services and project scope agreed upon and does not extend to future work unless specifically agreed in writing.

7. Confidentiality

        7.1 Both parties agree to keep all confidential information shared during the course of the project strictly confidential, unless such information is required to be disclosed by law or regulatory requirement.

       7.2 Confidential information includes, but is not limited to, business strategies, technical information, and any proprietary data shared during the engagement.

8. Termination

        8.1 Ophion Risk reserves the right to terminate the agreement if the applicant is found to have provided false information regarding their eligibility or if there is a breach of the terms and conditions listed here.

       8.2 Should either party wish to terminate the agreement for any other reason, this must be done in writing with thirty (30) days’ notice, subject to any payments for services rendered being settled.

9. Application Process

       9.1 This offer is limited to three (3) start-up projects. Once the limit is reached, Ophion Risk reserves the right to close applications without further notice, or extend to more than 3 start-up projects dependent on demand.

      9.2 To be considered for this offer, businesses must submit an application via the form on our website and agree to all terms and conditions.

10. Dispute Resolution

       10.1 Any disputes arising under these terms shall be governed by the laws of England and Wales.

      10.2 In the event of a dispute, both parties agree to attempt resolution through good-faith negotiations before pursuing other legal remedies.

      10.3 By applying for this offer, you confirm that you have read, understood, and agree to abide by these Terms and Conditions.